Photosymbols Privacy Policy

Photosymbols Limited ("We") are committed to protecting and respecting your privacy.
This policy (together with our Website Terms and Conditions and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Act 1998 (the "Act"), the data controller is Photosymbols Limited of Unit 4a Greenway Business Centre, Doncaster Road, Bristol, BS10 5PY.

1. Information we may collect from you
1.1 We may collect and process the following data about you:
(a) Information that you provide by filling in forms on our Website at www.photosymbols.com (our "Website"). This includes information provided at the time of registering to use our Website, subscribing to our Product and Services, including Photosymbols Online, posting material or requesting further services. We may also ask you for information when you report a problem with our Website;
(b) If you contact us, we may keep a record of that correspondence;
(c) We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them; and
(d) Details of your visits to our Website including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.

2. IP addresses and cookies
2.1 We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration. This is statistical data about our users' browsing actions and patterns, and does not identify any individual.
2.2 For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. They help us to improve our Website and to deliver a better and more personalised service. They enable us:

(a) To estimate our audience size and usage pattern;
(b) To store information about your preferences, and so allow us to customise our Website according to your individual interests;
(c) To speed up your searches; and
(d) To recognise you when you return to our Website.

2.3 You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our Website.

3. Where we store your personal data
3.1 By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
3.2 All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
3.3 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

4. Uses made of the information
4.1 We use information held about you in the following ways:
(a) To ensure that content from our Website is presented in the most effective manner for you and for your computer;
(b) To carry out our obligations arising from any contracts entered into between you and us;
(c) To allow you to participate in interactive features of our Product, Services and Photosymbols Online, when you choose to do so; and
(d) To notify you about changes to our service.
4.2 If you are a new or existing customer, we will only contact you by electronic means (e-mail) with information about upgrades, improvements and/or special editions of goods and services similar to those which were the subject of a previous sale to you.
4.3 If you do not want us to use your data in this way, please tick the relevant box situated on the form on which we collect your data.
4.4 Photographs, images and other information uploaded by you to our Website will be treated as confidential and stored in accordance with our Privacy Policy. We shall contact you should we wish to make use of the information to obtain the necessary consents or disclose your information to the relevant authorities under clause 3.4 of the Authorised User Terms.

5. Disclosure of your information
5.1 We may disclose your personal information to third parties:
(a) In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
(b) If Photosymbols Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets; or
(c) If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Website Terms and Conditions or terms and conditions of supply to the Registered Organisation [INSERT AS LINK TO WEBSITE'S TERMS AND CONDITIONS OF SUPPLY OF GOODS AND/OR SERVICES] or Authorised User Terms and other agreements; or to protect the rights, property, or safety of Photosymbols Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

6. Your rights
6.1 You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at ask@photosymbols.com.
6.2 Our Website may, from time to time, contain links to and from the websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

7. Access to information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.

8. Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.

9. Contact
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to ask@photosymbols.com.